Frequently Asked Questions

Buttes Desert Shadow,
one of Lisa Hammel's lovely mares.

Laurie Willert enjoys a ride on her mare
Whistler's Elite Gold.

Out for a trail ride, Shayna, Cage and Dana
enjoy their Morgans!

JMF Black Pheonix celebrates the season! Owned by Delee Dennison and Heidi Roy.
Photo by Heidi Roy.

CBMF Undeniable and Nancy Kavanagh
enjoy a victory pass. Owned by David Kavanagh.
Photo: Karie Elizabeth.

 

Helpful Tips when dealing with CLRC:

  • Use registered mail whenever you send registration certificates.
  • Always keep a photocopy of the front and back of each registration paper.
  • Make a photocopy of each form being sent to CLRC.
  • If desired, ask CLRC to send the registration certificate to the new owner after you make the transfer. Otherwise, the certificate will be returned to the seller for forwarding to the new owner.
  • Keep a small credit in your account at CLRC. This will take care of any shortfall in business you have sent in and eliminate any delays.
  • Extra forms are available through CLRC and CMHA.

Frequently Asked Questions:

  1. When do I send the Original Canadian Registration Certificate to CLRC?
  2. Morgans Foaled or Imported before January 1, 1985 (Prior to Reciprocity)
  3. What does “Not Eligible for US Reciprocity mean?
  4. How do I Register my Morgan Horse? 
  5. Registering your Morgan – What happens when you purchase a Morgan in the US? 
  6. What happens when you sell a US bred Morgan back to the US?
  7. What happens if you sell a Canadian bred Morgan to the US?
  8. What happens if you sell a Canadian bred Morgan to England?
  9. What happens if you sell a Canadian bred Morgan to Another Country?
  10. What happens when you move to Canada from the US with your Morgan?
  11. How do I Transfer Ownership?
  12. What to do if the registration papers are lost or destroyed? 
  13. How do I Register my own Prefix?
  14. How can I avoid my application from being Rejected by CLRC?
  15. When do I use a Clarification Application?
  16. What do I do if my Morgan dies? 
  17. What do I do if I castrate my Morgan? 
  18. What do I need to send CLRC if I stand my Stallion at stud?
  19. What if I Lease out my Morgan or, Lease someone else’s Morgan?
  20. How do I change the Name of my Morgan? 
  21. How do I Register my Part Morgan?
  22. How do I Transfer a Part Morgan?  

 

1. When do I send the original Canadian Registration Certificate to CLRC? 

  • When you apply for the transfer of a horse
  • When you apply for blood typing/DNA of a horse
  • When you apply for a change in colour or markings (clarification) or any other certificate corrections.
  • When you report the castration of a stallion

2. Morgans foaled or imported before January 1, 1985 (Prior to Reciprocity) 

A Canadian Morgan foaled in Canada or imported from the US prior to January 1, 1985, which does not have Canadian registration papers, may receive same upon application by the Canadian owner. A fee of $100.00 for CMHA members and $200.00 for non-members must be sent along with a completed registration application and the original AMHA (American Morgan Horse Association) registration to CLRC.

3. What does “Not Eligible for US Reciprocity" mean?

These are Canadian Morgan horses which at the time of reciprocity. January 1, 1985, were not registered with the AMHA, but were registered with CLRC. If you own a Morgan horse, which is on this list, and you have AMHA registration papers, a copy of the AMHA registration papers should be sent to the CLRC so they can remove the horse’s name from the list.

A horse may be removed from the list by registering it with the AMHA, which means meeting its registry requirements for such an animal. The horse may be removed from the list by blood typing back to the last AMHA registered animals. This usually involves the respective horse and its dam. N.B. Some horses can never be qualified for removal. It can be a costly process, but if you wish to sell or show your “Not Eligible for US Reciprocity” Morgan in the US, it must be done. 

4. How do I register my Morgan Horse? 

When you fill out your application please check and recheck your form before you submit it to CLRC. Be sure to include the proper fee plus GST or HST. 

Name of the foal. Enter three choices. Do not use the same prefix in each choice unless you have registered that prefix. A maximum of 25 letters are allowed including spaces.

Date of birth - day, month, year.

Sex – check appropriate box. Include castration report if the horse has been gelded.

Colour – read definitions carefully to select the right colour.

Sire – enter the full registered name and include registration number.

Dam - enter the full registered name and include registration number.

Name and complete address of breeder (owner/lessee of dam at time of conception) and ID# if known.

Name and complete address of owner/lessee of dam at time of birth and ID# if known.

Signature of the owner at birth.

Dates of stallion service (if applicable)

Signatures of the owner of the sire and ID# if known. N.B. ID#s are found on your membership card.

A stallion report must have been filed for each stallion by the owner showing each mare that had been serviced on the dates shown on the registration application. The blood typing/DNA of each stallion and mare must be on file with CLRC also. A fee of $10.00 is charged for incorrect forms. Be sure your application is correct before you submit it to CLRC. Registering your Morgan – Part 2

Most rejected applications are the result of incomplete markings on the reverse side of the registration application. All white markings and other identifying marks (hair whorls, brands or scars) are to be drawn on the application. Do all markings with the animal in front of you. It is suggested that you take photos of the front, back and sides of the horse and send to CLRC with the application. These photos can help identify a mark you might have missed. The markings on the papers must be identical to the animal itself. You may be refused show entry, border crossing or brand inspection should the papers not match the horse. If there is an error, it should be corrected (see clarification report). Recheck your application before sending it to CLRC. Read the markings descriptions thoroughly.

Check here if animal has no white markings.

Describe all markings on head (include hair whorls).

Describe all markings on left fore leg, right fore leg, left hind leg and right hind leg.

Describe any scars or brands and location of such.

Describe any other marks or colouring.

Mark on the diagram all white markings, hair whorls, scars and brands.

N.B. Be aware of the Chestnut and Gray Rule: A chestnut stallion and a chestnut mare WILL ALWAYS produce a CHESTNUT! To produce a gray offspring, one of the parents MUST BE A GRAY. 

5. What happens when you purchase a Morgan in the US? 

You have just purchased a Morgan from an American owner. Here is the procedure for getting Canadian papers:

The American owner applies for transfer of the horse by sending a completed AMHA transfer and the original AMHA papers to the American Morgan Horse Association.

The AMHA will send information on the transfer to CLRC in Ottawa.

CLRC contacts the new Canadian owner with the form and request for appropriate import fees to have the horse registered in Canada.

The Canadian owner returns the completed form and fees to CLRC who then issues a Canadian registration certificate to the Canadian owner. The American certificate remains with the AMHA.

6. What happens when you sell a US bred Morgan back to the US? 

The Canadian owner sends a completed Application for Transfer of Ownership and the original Canadian papers to the CLRC along with the appropriate fees.

CLRC sends the information to the AMHA who in turn notifies the US purchaser. The Canadian papers remain with CLRC and an AMHA certificate is reissued for the horse.

7. What happens if you sell a Canadian bred Morgan to the US? 

The Canadian owner sends a completed Application for Transfer of Ownership and the original Canadian papers to the CLRC along with the appropriate fees. Note: If the horse was registered in the US prior to January 1, 1985, you must also send the US papers.

CLRC sends the information on the transfer (and the original AMHA papers if included) to AMHA.

The AMHA contacts the new American owner with forms and a request for appropriate fees to have the horse registered in the US or to have the AMHA papers reissued in their name.

The American owner returns the information and fees to the AMHA who then issues an American certificate. The CMHA papers remain with the CLRC.

At no time will either the Canadian or American owner receive the original registration certificate from the export country. Canadian Morgan horses exported to countries that do not have a reciprocity agreement with the AMHA will have their papers processed through AMHA as outlined above.

8. What happens if you sell a Canadian bred Morgan to England? 

The Canadian owner sends a completed Application for Transfer of Ownership and the original Canadian papers to the CLRC along with the appropriate fees. Note: If the horse was registered in the US prior to January 1, 1985, you must also send the US papers.

CLRC sends the information on the transfer (and the original AMHA papers if included) to the British Morgan Horse Society.

The BMHS contacts the new owner with forms and a request for appropriate fees to have the horse registered in the BMHS.

The new owner returns the information and fees to the BMHS who then issues an BMHS certificate. The CMHA papers remain with the CLRC.

At no time will either the Canadian or British owner receive the original registration certificate from the export country. Canadian Morgan horses exported to countries that do not have a reciprocity agreement with the AMHA will have their papers processed through AMHA as outlined above.

9. What happens if you sell a Canadian bred Morgan to another country? 

The Canadian owner sends a completed Application for Transfer of Ownership and the original Canadian papers to the CLRC along with the appropriate fees. Note: If the horse was registered in the US prior to January 1, 1985, you must also send the US papers.

Canadian Morgan horses exported to countries that do not have a reciprocity agreement with the AMHA will have their papers processed through AMHA as outlined above.

CLRC sends the information on the transfer (and the original AMHA papers if included) to the AMHA.

The AMHA contacts the new owner with forms and a request for appropriate fees to have the horse registered in the American Morgan Horse Association.

The new owner returns the information and fees to the AMHA who then issues an AMHA certificate. The CMHA papers remain with the CLRC.

At no time will either the Canadian or the new owner receive the original registration certificate from the export country. Canadian Morgan horses exported to countries that do not have a reciprocity agreement with the AMHA will have their papers processed through AMHA as outlined above.

10. What happens when you move to Canada from the US with your Morgan? 

Send in your original AMHA papers with a completed transfer form to the AMHA. AMHA will send information on the transfer to CLRC. CLRC contacts the owner with the form and request for import fees to have the horse registered in Canada. The owner returns the completed form and fees to CLRC who then issues a Canadian registration certificate. The American certificate remains with the AMHA. 

11. How do I transfer ownership?

To complete a transfer, use the transfer section on the back of the CMHA papers. (on the old Canadian certificates there is no transfer section and so a separate transfer form is needed). 

The seller must complete the transfer and forward it with appropriate fees to CLRC. The certificate will be returned to the original seller. The seller will then forward the certificate to the new owner. If the seller wishes to have the certificate forwarded directly to the new owner, CLRC should be instructed to do so. 

If an American certificate exists, the seller should send it to CLRC as well. CLRC will put the AMHA registration number on the Canadian certificate and return the AMHA certificate to the US. 

If you are using a transfer form, you must include white markings. If you are using the new Canadian papers, which include the transfer on the reverse, the white markings are included on the papers. If the white markings section is not completed, you will be charged $10.00 for an incorrect form. 

Immediate family for purpose of Transfer of Ownership means any of the following and only the
following: in relation to yourself, mother, father, wife, husband, daughter, son, step-daughter or
step-son

The transfer must be completed in full:

Complete name and address of new owner.

Actual date of sale and delivery.

The owner must sign and give ID# and complete address.

If the transfer is for a mare that was bred, service dates must be given.

Registering name and number of stallion that serviced the mare.

Method of breeding.

Signature of stallion owner and ID#.

If the mare has been pasture bred, complete this section.

Be sure to send in the proper fees to cover the amount of the transaction. If you do a lot of business with CLRC, it is suggested to keep some money on account to cover any shortfall that would delay processing of applications. Recheck your forms before sending to CLRC. 

12. What to do if the registration papers are lost or destroyed? 

When the original registration certificate has been lost or destroyed, the registered owner of the animal may apply to CLRC for a new certificate. The Application for Duplicate Certificate (found on the CLRC web site) is for this purpose. It must be completed in full and sent with appropriate fees to CLRC.

13. How do I register my own prefix?

A breeder may apply for the exclusive use of a registered prefix for naming their horses. Apply by letter and include the fee. You may not register more than one prefix however; a separate prefix must be registered for use on recorded Part Morgans. 

A registered prefix may, upon application and sending the appropriate fee to CLRC, be transferred to another person. 

14. How can I avoid my application from being rejected by CLRC?

Applications must be returned to the applicant if there are errors, such as insufficient funds, missing information, etc., will be charged $10.00 per application. This charge is necessary to cover the costs of returning the item and handling upon return. Extra copies of all forms may be obtained through either the CMHA or CLRC. Please recheck all forms before sending to CLRC for processing!

15. When do I use a Clarification Application?

***Please note that no fee is charged for this application*** The recorded owner may request:

A change in coat colour

A change in white markings

Addition of identifying marks

For any of the above the following must be submitted to CLRC:

The official registration certificate

Correctly completed application

Clear, discernible colour photographs of the horse, individually labeled with the name and registration number. Photos must include full views of the left, right, front and rear of the horse and close-ups of affected areas.

Complete the application form:

Registered name of the horse.

Registration number of the horse.

Sex – check one.

If the horse has been gelded, give date.

Mark in all white markings, cowlicks, scars and brands correctly with horse in front of you, not just the additional markings required.

If a colour change is necessary, check correct colour.

List correction in markings where located.

Owner to sign.

Full mailing address to be provided.

Owner ID# (on membership card).

Enter area code and telephone number.

There are many reasons why the colour, markings and identification marks of a horse MUST be correct on the registration papers. A veterinarian may refuse to blood type/DNA an animal where the papers do not match the horse. You may be refused border crossing or brand inspection for the same reason. A potential buyer may back out on a deal if the registration papers do not match the horse. In an extreme case, you could be taken to court because the papers and horse are not identical. Should a horse be stolen or lost and you need to identify the animal, papers and horse must match. You could be refused entry to a show, again for the same reason. Brands, scars, whorls, white blemishes should be added to the papers for identification purposes, particularly when the horse does not have any natural white markings. 

16. What do I do if my Morgan dies? 

The owner may use any written notice to advise CLRC of a death. If you send the papers and wish to have them returned, you should state so. ***Please note that no fee is charged for this application***

17. What do I do if I castrate my Morgan? 

When a stallion has been gelded, you should send in the original registration papers along with a castration report to CLRC. The papers will be returned to you after they are altered. ***Please note that no fee is charged for this application***

18. What do I need to send CLRC if I stand my Stallion at stud?

All owners of purebred registered Morgan stallions, which have serviced purebred and non-Morgan mares during the calendar year, shall submit a stallion report to CLRC at the end of the breeding season but before January 31 of the following year. This record shall be prepared from the stallion owner’s breeding records. Every stallion owner must record all purebred registered Morgan mares and all non-Morgan mares bred to his stallion(s) during the year whether such mares are owned by the stallion owner or by another person. A separate report must be made for each stallion each year.

All purebred registered mares bred (not just in foal) must be listed with names of the owners and all dates of service.

All mares serviced by transported semen must be listed on the Stallion Report form including foreign owned mares.

The owner(s) or lessee(s) of the stallion must sign this report.

If a stallion stands at more than one location during the calendar year, a separate report must be submitted for his breeding activities at each location.

***Please note that no fee is charged for this application***

However, failure to submit a Stallion Report by the deadline will result in a penalty fee of $75.00 plus GST/HST.

Foals cannot be registered with the CMHA until the Stallion Report is filed with CLRC.

19. What if I lease out my Morgan or, lease someone else’s Morgan?

A lease agreement application must be filed with CLRC as NOTIFICATION of a lease between two parties. This is not the lease agreement only a notification for CLRC records. The applicable fee for registering a lease must accompany the lease agreement. It is advised a contract be written and signed between the parties for their own records of the lease terms. Read the terms of the lease agreement carefully. The lease registered with CLRC is a record of dates of the lease. This determines ownership of the resulting foals. Be careful to specify dates where mares are concerned. Be sure to complete the back of the form.

20. How do I change the name of my Morgan? 

In order to change the name of an animal that has been registered, the following must apply:

A horse's name may be changed once during its lifetime by the recorded owner if:

1. The horse has no progeny.
2. The name has not been published by the Canadian Morgan Horse Registry.
3. The change is requested before January 1 of the year in which the horse becomes a two-yearold.
4. The Registry has the written permission of the owner of the dam at the time of foaling.
5. Requested names must meet all other requirements of Registy Rule 3.

To change a name, return the registration certificate to the CLRC with the new name choice and the appropriate name change fee. 

21. How do I register my Part Morgan? 

The CMHA has appointed CLRC as the recording agent for the Canadian Part Morgan Registry. For a complete set of rules and regulations for registering Part Morgans, please contact the CMHA Office. Forms are also available from CLRC and CMHA. 

You must fill out an application for registration of Part Morgans available from the CMHA and CLRC. Name the foal. Enter all 3 choices. Name is not to exceed 25 letters including spaces. You must also indicate if the foal was a result of artificial insemination or embryo transplant.

Date of birth - day, month, year.

Sex of foal (include castration report for all male Part Morgans. No Part Morgan stallions are eligible for registration).

Colour – read definitions carefully to select the right colour.

Name of sire and dam, breed and registration numbers.

Name and address of breeder (owner/lessee of dam at time of conception).

Name and address of Part Morgan at birth (owner/lessee of dam at time of foaling).

Certificate of Service – to be filled in unless a stallion service report was recorded on dam’s certificate.

Certificate of Breeder – to be filled out if breeder and owner are different.

Page 2 – white markings are to be filled in. Enclose photos of unusual markings or high leg markings.

22. How do I transfer a Part Morgan? 

An official transfer application shall be correctly completed and submitted to CLRC with the appropriate fees upon change of ownership. Forms may be obtained from CMHA or CLRC. Name and registration number are to be filled in.

Name and address of new owner and ID# if known.

Signature of seller and ID# if known.

Certificate of Service – to be filled out if dam was serviced by a stallion.

Page 2 – white markings to be filled out if not recorded on registration papers.  Enclose photos of unusual markings or high leg markings.

 
© 2011 Canadian Morgan Horse Assoc.